ZM Built for Zambian schools · Mobile-first · Cloud
EduFlow brings fees, mobile money, report cards, attendance, payroll and parents into one system. You get a live view of your school from any phone.
Good morning, Director
Term 3 overview
Fees collected
K482,300
+12%
Learners
1,248
96% present
Outstanding
K96,450
142 families
Collections this term
Weekly · ZMW
Latest payments
Chilufya M. · Grade 7B
MTN MoMo
K1,250
Thandiwe B. · Grade 10A
Airtel Money
K2,800
Mwape K. · Grade 4A
Bank deposit
K950
Fee collection
MTN MoMo, Airtel Money and Zamtel Kwacha built in. No cash, no queues, no lost receipts. Payments reconcile against each learner automatically.
3
Mobile money networks
Instant
Digital receipts
24/7
Pay any time
Fee compliance
Set a minimum payment threshold and EduFlow enforces it for you. No awkward conversations at the gate.
80%
Default threshold
Per school
Your own rules
Auto
Parent reminders
Results
Enter marks once. Positions, merit lists, analytics and beautiful PDF report cards are generated instantly.
ECZ
Grading ready
1 click
Publish to parents
Branded report cards
Payroll
PAYE, NAPSA and NHIMA are calculated every month from rate tables you can update, and payslips are emailed to every staff member.
PAYE
Current tax bands
NAPSA
With ceiling
NHIMA
Auto deduction
Parents
Balances, results, attendance and school notices by SMS, email and a mobile-friendly parent portal.
SMS
+ email + portal
Any phone
No app required
Live
Real-time updates
18
Integrated modules
3
Mobile money networks
10
Provinces ready
24/7
Cloud access
1
System to replace them all
The real problem
They lose sleep over questions like these. EduFlow answers every one of them.
Cash handled by many hands, receipts in books, and no real-time view of what has been collected.
Every kwacha is tracked, receipted and reconciled live.
No mobile money option, no reminders, and no clear statement of what each family owes.
Pay by MoMo in seconds, with automatic SMS reminders.
Mark sheets passed from teacher to teacher, and hours of typing positions into Excel.
Enter marks once and report cards are generated automatically.
PAYE bands and NAPSA ceilings change, and one spreadsheet error costs real money.
Statutory deductions are calculated for you every month.
Parents pay school fees straight from their MTN, Airtel or Zamtel wallet. Payments show instantly against the right learner.
Plus bank deposits & cash at the bursary
Report cards and results stay locked until a family has paid your minimum threshold. The system enforces it, not your staff.
Threshold configurable per school
Monthly payroll with statutory deductions calculated automatically, and payslips emailed to every staff member.
Rate tables updated when the law changes
Cashflow
Cash leakages and late payments are the biggest threat to a school's survival. EduFlow runs your whole fee cycle on autopilot.
Fee collection · Term 3
K482,300 / K578,750
58%
MTN MoMo
24%
Airtel Money
18%
Bank / Cash
Grade 12A
K48,600
Grade 9B
K39,150
Grade 7A
K36,900
Grade 5B
K28,400
End of Term Report
Term 2 · Grade 9A · Position 4 of 42
| Subject | Mark | Grade | Class avg |
|---|---|---|---|
| English | 78 | Merit | 64 |
| Mathematics | 86 | Distinction | 58 |
| Integrated Science | 71 | Merit | 61 |
| Social Studies | 65 | Credit | 60 |
| Zambian Language | 82 | Distinction | 70 |
Published to parents by SMS
42 of 42 sentAcademic excellence
From mark entry to the parent's phone, the whole results process is automated. Your school looks more professional overnight.
Parents & learners
Parents see balances, pay fees, check results and read notices from any phone. Families without smartphones get SMS.
Built for low data
Light pages that load fast on 3G.
SMS for everyone
Balances and alerts by SMS on basic phones.
Attendance alerts
Parents know the same morning if a child is absent.
Private & secure
Each family sees only their own children.
Hello, Mrs Banda 👋
Chilufya · Grade 7B
Balance due · Term 3
K1,250
Attendance
97%
Last position
4th
School notice
Sports day moved to Friday 16 October.
Complete feature set
18 integrated modules. Nothing to bolt on, nothing missing.
Term invoices, discounts, bursaries, receipts and statements.
MTN MoMo, Airtel Money and Zamtel Kwacha, reconciled automatically.
Report cards unlock once the minimum fee threshold is met.
Expense heads, budgets, cashbook and owner reports.
PAYE, NAPSA, NHIMA, advances and emailed payslips.
Profiles, contracts, TCZ numbers, leave and staff ID cards.
Online applications, enrolment, promotions and transfers.
Daily registers on any phone, with absence alerts to parents.
Clash-free class and teacher timetables.
ECZ-ready grading, positions, merit lists and analytics.
Homework, submissions and auto-marked CBT tests.
Scheduled video lessons learners join from their portal.
Balances, results and homework on any phone.
Reach a class, a grade or the whole school at once.
Catalogue, issuing, returns and overdue fines.
Routes, vehicles, stops and transport fees.
Assets, stock, and uniform and book sales.
Owner dashboards and Ministry-style returns.
Who it's for
Professional billing, fast results and parent confidence that grows enrolment.
Affordable plans, bursary tracking and simple tools for small teams.
ECZ exam classes, subject combinations, merit lists and analytics.
Every campus in one owner dashboard, with each campus's data kept separate.
How it works
We do the heavy lifting of setting up your school so your team can focus on learners.
Start with a free demoWe walk you through EduFlow using a school set up like yours, in person or online.
Your classes, subjects and fee structures are configured, and learners are imported from your spreadsheets.
Hands-on training for your bursar, teachers and admin staff, then parents are invited.
Pricing
Rent EduFlow on our cloud, or buy an outright licence. Every plan includes setup support and training.
For growing community and private schools getting organised.
K1,500 / month
Up to 300 learners
Book a demoEverything most schools need to run fully online.
K3,200 / month
Up to 1,000 learners
Book a demoMulti-campus groups and schools that want it all.
K5,500 / month
Unlimited learners
Book a demoA one-time licence installed on your own server or a dedicated cloud server, with an optional annual support plan.
FAQ
Can't find your answer? Call or WhatsApp our team.
+260 975 006 292
hello@eduflow.co.zm
Free demo
A 30-minute walkthrough with our team, in person in Lusaka or online anywhere in Zambia. There's no obligation.
We'll call you within one working day.